Basics  |   COVID-19  |   HL7  |   Inventory  |   E-Ordering  |   Race/Ethnicity  |   Reports  |   Quality Improvement  |   Maintenance  |   Administration  |   Additional TVPs

Click here for ADA Compliant (Closed Captioned) Training Video Primers

 MCIR Basics 


News Screen

2:07 - The Region-2 News Screen has vital information to help you find what you need, when you need it.

R2 Website

4:48 - The Region-2 website has contacts, training videos, tip sheets, various aids, etc.

Wildcard Search

1:34 - Use the MCIR wildcard in front AND back of your text searches to find what you’re looking for more quickly, and prevent creating duplicates.

MCIR Records

3:25 - Regardless whether you are an HL7, Ext, or Hand-Enter MCIR site, you do need to enter some type of data directly to a MCIR record.

Print a MCIR record

0:18 - How to print a MCIR record.

Add Imms Data

2:11 - How to add not only immunization data to MCIR records, but also Titers/Immunities, Refusals, and Historical information.

Edit Imms

0:54 - How to edit immunization data in MCIR records.

Handy Shortcuts

6:44 - A demonstration of a hand full of simple computer shortcuts you should utilize to GREATLY reduce the amount of time needed to complete your responsiblities.

 COVID-19 



(for current Outbreak Providers only)

COVID-19 Wildcard Search

0:57 Use MCIR's Wildcard to quickly and more accurately find records and avoid creating duplicates.

COVID-19 Data Entry

1:35 - How to enter COVID-19 Immunizations to MCIR.

COVID-19 Lot Expiration Date Change

2:05 - How to change the Expiration date of COVID-19 lots in the Outbreak Inventory.

Add a Breakage dose in MCIR

0:55 How to add a Breakage to the Outbreak Inventory.

Add a Drawn-Not-Used dose in MCIR

0:55 How to add a Drawn-Not-Used in the Outbreak Inventory.

Add a historical dose of COVID-19 Vaccine in MCIR

1:13 How to document a historical dose of COVID-19 in the registry.

COVID-19 Vaccines Administered Report

0:58 - Generate the COVID-19 Vaccines Administered report and copy the data to a spreadsheet (be careful of PHI).

How to order COVID-19 Vaccine

1:35 How an Outbreak provider orders COVID-19 vaccine using MCIR's E-Order utility.

Generate the Outbreak Return/Waste Report in MCIR

0:50 How to generate the Outbreak Return/Waste Report in MCIR.

COVID-19 Redistribution Part I

(Distribution Site)
1:24 How a COVID-19 Distribution Site should document the Inventory transactions in MCIR.

COVID-19 Redistribution Part II

(Receiving Site)
2:12 How a COVID-19 Receiving Site should document the Inventory transactions in MCIR.

Add COVID Lots


1:06 How a add a new COVID lot in the Outbreak Inventory.

 HL7 


HL7 Transfer Report

0:33 - Generate the HL7 Transfer Report, or HTR (renamed from ESSR).
(for HL7 sites)

HTR Explained

2:57 - What the HL7 Transfer Summary Report (HTR) is and what it reports.

HTR Tip Sheet Explained

3:34 - Understand what the elements of the HL7 Tip Sheet are.

HTR Troubleshooting

2:33 - How to troublesheet errors in the HTR.

HL7 Data Flow

3:11 - How data "flows" from your EHR to MCIR.

 Inventory 


Types of MCIR Inventory

0:40 - These are the hree types of inventory currently in MCIR.

Adding VIM Lots

0:49 - How to add a new Lot to VIM.

Adding VIM Transactions

5:16 - Learn how simple working with the MCIR VIM can be.

Inactivate/Reactivate Lots

1:07 - There are at least two advantages to inactivating zero quantity lots. Here's how you do it.

Balancing Inventory - Provider Sites

2:46 - How to balance your inventories (required every month), and the VFC reports due to the Health Department.

Balancing Inventory - Hospital Pharmacy Inventory

1:51 - How to balance your Hospital Pharmacy inventory (required every month), and information you need to send to your Health Department

Set/Remove Default Lot

0:51 - How to set or remove a default lot selection.

How to generate the No Inventory Vaccine Report

1:04 - How to create and retrieve the No Inventory Vaccine Report.

Eligibilities Effects on Inventory

0:14 - Here is the table depicting MCIR eligibities and which inventory they affect.

Inventory Transaction By Lot

0:56 - How to run this transaction by lot report.

Soon-To-Expire Lots

0:32 - Wonder what those colors in the Inventory screen mean?

Return/Waste Report

0:50 - How to generate the Return/Waste Report after you balance you Inventories.

Physical Inventory Report (PIR)

0:25 - How to generate your Physical Inventory Report, which is part of your weekly reconciliation and monthly balancing processes.

Ending Inventory Report (EIR)

0:28 - How to generate your Ending Inventory Report, which is a report due to the Health Department after your monthly balance is completed.

EIR Explanation

1:55 - Wonder what the information on the EIR is? Watch this video.

Doses Administered Report (DAR)

0:30 - How to generate your Doses Administered Report, which is a report due to the Health Department after your monthly balance is completed.

Balancing Inventory Considerations

1:01 - Here are a few things to consider before attempting to balance any MCIR inventory.

Replace Lost/Wasted VFC Doses

1:26 - Replacing Lost or Wasted VFC doses is very important. Here is how to do that.

 E-Ordering 


Provider VFC Vaccine

3:57 - Place your VFC order right in MCIR. Very easy to do.

Hospital Pharmacy VFC Vaccine

2:01 How Hospital Pharmacies order the Birth Dose HepB vaccine inside MCIR.

How to order COVID-19 Vaccine

1:35 How an Outbreak provider orders COVID-19 vaccine using MCIR's E-Order utility.

 Race/Ethnicity 


Add Race/Ethnicity to a MCIR record

0:31 - How to add Race and Ethnicity to a MCIR record.

View Race/Ethnicity in a MCIR record

0:13 - How to view Race and Ethnicity in a MCIR record.

 Reports 


Physical Inventory Report (PIR)

0:25 - How to generate your Physical Inventory Report, which is part of your weekly reconciliation and monthly balancing processes.

Ending Inventory Report (EIR)

0:28 - How to generate your Ending Inventory Report, which is a report due to the Health Department after your monthly balance is completed.

EIR Explanation

1:55 - Wonder what the information on the EIR is? Watch this video.

Doses Administered Report (DAR)

0:30 - How to generate your Doses Administered Report, which is a report due to the Health Department after your monthly balance is completed.

HL7 Transfer Report (HTR)

0:37 - How to generate the HTR
(for HL7 sites)

Profile Report

4:00 - Create a Profile Report to help you protect more people.

No Inventory Vaccine Report

1:04 - How to create and retrieve the No Inventory Vaccine Report.

Return/Waste Report

0:50 - How to generate the Return/Waste Report after you balance you Inventories.

Vaccine Lot Recall Information Report

0:43 - Generate a list of people for a specific vaccine lot.

Inventory Transaction By Lot

0:56 - How to run this transaction by lot report.

COVID-19 Return/Waste Report

0:50 How to generate the Outbreak Return/Waste Report in MCIR.

COVID-19 Vaccines Administered Report

0:58 - Generate the COVID-19 Vaccines Administered report and copy the data to a spreadsheet (be careful of PHI).

Quality Improvement (QI) Reports

4:39 - Description of the various QI reports and their usage.

Reminder/Recall

1:20 - How to generate and retrieve the Reminder/Recall report.

 Quality Improvement (QI) 


Quality Improvement (QI) Reports

4:39 - Description of the various QI reports and their usage.

 Necessary Maintenance 


Deduplicating MCIR Records

0:37 - Mark duplicate MCIR records and have them merged. If an adoption is involved, please fill out the form below and fax to us at 517-763-0439.

Petition For Modification (P4M) form.
(For Region-2 Providers Only)

Raise Your Rates

4:15 - This process is the most efficient and cost effective way to raise your MCIR rates by protecting more people from vaccine-preventable diseases.

Mark a MCIR Record as deceased

0:19 - Mark a MCIR record as deceased.

Update Your MILogin Profile Account

1:01 - How to update your MILogin Profile Account Information. Easy-Peasy.

 Site Administration 


MCIR Site Administrator Responsibilities

0:21 - This video shows a list of responsibilities you have as a MCIR Site Administrator.

Add New MCIR User

1:10 - Add a new MCIR User to your site.

Add Current MCIR User

1:01 - Add a current MCIR User to your site.

Remove MCIR User

0:37 - Remove a user from your site.

Edit a User Name

0:32 - Edit a user name in MCIR.

Edit a Users' Role

0:23 - How to change a Users' Role.

Find a User's PIN

0:17 - Find a MCIR user's PIN.

Add a new E-Order Contact

0:45 - Add E-Order Contacts to MCIR.

Edit an E-Order Contact

0:22 - How to edit an E-Order contact.

Remove an E-Order Contact

0:31 - Removing an E-Order contact.

Find your MCIR Site ID

0:14 - Find your MCIR site ID.

How to edit your site information

0:33 - Keep your site information (postal address, phone, fax and Email address) up-to-date.

How to edit Site Contacts

0:31 - How to add or edit a Site Contact.

How to edit your site's shipping hours

0:37 - How to edit the shipping hours.

How to edit your shipping contact

0:23 - Add or change your shipping contact.

How to edit your shipping address

0:28 - Add or change your shipping address.

How to edit your site's business hours

0:29 - How to edit the business hours.

Find your MCIR Site Expiration Date

0:53 - Every three years you are required to send your Help Desk a new site agreement. Here is how you can find your MCIR site expiration date.

Add storage units

0:30 - Add new storage units.

How to edit storage units.

0:34 - How to would edit existing storage units on your site.

Change your site preferences.

0:24 - See how to update your Site Preferences in MCIR.

Activate A New Inventory.

0:40 - This is how to activate a new inventory.

How to locate your VXU PIN.

0:20 - How to locate your site's VXU (HL7) PIN.

How to locate your Facility Type.

0:13 - How to locate your site's Facility Type.

MCIR Site Renewal

1:46 - How to Renew your MCIR Site Certificate.

VFC Staff Turnover

0:57 - Going to have a change in your VFC Staff? Follow this procedure.

 Additional TVPs 


Change your User Preferences

0:26 - This video demonstrates how to change your User Preferences, including Default Views of the History Format and Imms Record.

How to Use Multiple Sites

0:16 - This video shows how to switch between multiple sites if you are associated to more than one.

How to correct a patient name in MCIR

0:39 - Here is how to easily correct a patient name in MCIR without having to use a Petition For Modification (P4M) form.

This is how you remove the POC in a MCIR Record

1:13 - This video contains the steps to remove your site as the Point Of Contact

VIS' are very important

2:01 - State law require information about the vaccine, as well as MCIR, be shared. The VIS does both.

VIS Facts

3:35 - Since state law require information about the vaccine be given to patients, what are facts about the VIS?

What Is MCIR?

1:19 - This video covers what MCIR is, how it started, and it's growth over the years.

Forgot your MCIR Login ID?

0:48 - This is how you can recover your MCIR Login ID.

Forgot your MCIR Password?

0:38 - This is how you can reset your MCIR Password.

Live-Live Rule

1:07 - Don't know what the Live-Live Rule is, this video will help explain it.

Petition For Modification (P4M) - Patient Information

1:43 - This video gives tips and rules to correctly complete the P4M - Patient Information form

Early Hearing Detection and Intervention (EHDI)

0:34 - All babies, 1994 to present, should have an EHDI tab.

BMI Information For Parents

1:45 - Here is a little more information on Body Mass Index (BMI).

IVEN Quick Tips

3:26 - Here is some information about the Influenza Vaccine Exchange Network (IVEN) in MCIR.

POC Rules

1:31 - Here are the Point Of Contact (POC) Rules.

MCIR Acronym Glossary

1:41 - Wonder what that MCIR acronym stands for? Wonder no more.

Add a No Inventory Immunizaton

0:41 - Follow these instructions to add an immunization if you do not have a MCIR inventory.

Add Two Doses Adminstered on the Same Day

2:20 - These are the only allowed vaccines for this purpose and how to enter them to MCIR.